Designing Enterprise Information Portal †Myassignmenthelp.Com

Question: Discuss About the Designing Enterprise Information Portal? Answer: Introduction A web portal can often be described as a web site that helps in bringing information in a single place from various sources and all are kept in a uniform manner. These information sources gets its dedicated area on the web site for displaying the information and users can often configure what type of information can be displayed over the page. There is a section called the dashboard which is generally available for the executives and managers (Redmond, Huang Heisinger, 2016). The way in which all the information is stored generally depends on the user how he/she wants it to be. A portal may also use a search engine API so that it can permit the users to search intranet by restricting some of the domains to be searched. Web portals can also help in offering email, news, stock quotes, information related to database and also can have entertainment news. Web Portals is generally cloud based technology and all the information are stored over the cloud and this makes the system much secu re so that no unauthorized user can gain access to the system. Also the sources that are provided in the web portal should come from an authenticated source so that no misleading information is fetched to the users. It should also offer internal as well as external communication among the users so that they can share their views and opinions with others sp that flow of information can go on continuously.The following article discusses about the web portal that has been proposed by the CIO of the company and what are the benefits that the company gets on using this, also the strategies that need to develop and also the issues related to this web portal and the risk management and how to cope up with those risks. Designing the Specifications of the web portal for United States Pharmaceutical Corp Internal systems and databases users needs to access the portal The database consists of various lists of employee users and guests. The guest user can temporarily visit the site but some of the features may not be available to them. But the ones who are registered in the portal can access all its basic features that are required for doing the work. Some of the users can also view the profile of other users and can also control the happenings to some extent like checking the stocks of the medicines that are coming or can even directly chat with the admin about what is required and what should be removed. The rest of the users can only see the changes and work according to them and can make request for any particular task (Arbab et al., 2015). They can view the medicines that are available and order. If some of the medicines are not available, the users can request for that medicine to make that available and also get general information about the medicines or drugs that are listed there directly from the manufacturer or the doctor. There the user s can also interact with the specialist if they face any problem (Bartsch et al., 2014). The admin must provide some features to the upper level users who can view what are the requests made and also can forward the message to higher authorities to process the request accordingly. Limit for the external sources researchers The external sources researchers limit to use the web portal will be different from that of the general users as their main aim is to gather information about various drugs and medicines and also to gather information about the web portal of how they work and also they are concerned with the security issues that prevail within the website. They intend to gather information and perform a survey on how users are responding to the website also they check if the website is responsive or not (Bouyioukos et al., 2016). External researchers cannot modify or delete the users accounts nor can they access the database to see about the personal information about the users. They can only gather the information and redirect that information to the admin and actions will be taken accordingly to that information. External sources can also report the admin about the bugs or the changes that are essential to make (Chen Chengalur-Smith, 2015). They can also keep a track record of the medicines that a re available over the portal and also they can check the transactions that are happening to see if any malicious activities are occurring or not and if they find any, they can report it back to the admin to take care of the problem. Internal and External Communication For the better working of the web portal, the internal users and external researchers should be able to communicate with each other as well as they need to communicate among each other so that they can share their views and important information with others. If the internal users which includes the employees needs to share any important information or need to update other employees about something or need to bring an important query to the admin, they can communicate with their peers and share the piece of information with them also the external researchers should also be given the privilege to communicate with the admin as well as the users so that they can tell the admin about the problem that they found also tell the users about the problems they are facing and solve their queries. With the communication process in hand, the users can also send their ideas to the higher officials or can submit an urgent file (Ducar et al., 2014). The users can also notify the admin about the missi ng medicines and ask them to refill those medicines and take report also. The external researchers can communicate with these users and can solve their problems or may the check the security of the website and tell the admin about these issues. Intranet and Internet search tools to support research. Intranet and Internet both works side by side and both are useful and quite important in order to support the research. With the help of Intranet, the productivity can be improved greatly and this also helps in less information overlapping by which no two information will coincide among each other and the end user can easily get to know and understand what is there. This also helps the external researchers as they can easily distinguish between different aspects of the web portal and can send reports accordingly (Fleming, Cullen Luna, 2016). With the help of intranet, employee engagement can also be enhanced by which users will get a rich graphical user interface which will help them to work more efficiently and this also helps in streamlining the project as this offers quick and easy reference to the projects and patients. Along with intranet, internet is also quite useful as with the help of internet tools like the Google, Yahoo, Bing and many more, they can search for any informa tion that they wish to and get an instant access to them (Gibbs, Dascalu Harris Jr, 2013). With the help of internet, users can get real time information that they need to complete the job and by this, they can also stay updated to the latest happenings. Sources for relevant news relating to the company and research. The company should be able to list their news to some relevant sources from where others can get to know about the company and get register them so as that they can view all the information and the sources should be authentic as well as informative. The sources from where the information are coming, it should directly come from the company as that the company can track the records and also change it accordingly when needed. The sources should claim responsibility if anything bad happens or if others within that organization try to manipulate the data or sell the data to others (Haywood, 2014). The information that is shared from these sources should be absolutely correct and genuine and should hold the copyright so that others cannot steal the data. Connections to pharmaceutical conferences and forums as well as professional organizations and appropriate professional journals. This feature is very well useful as with this, many end users can consult any professional or even an organization. With this feature enabled, many high level authorities can also make a conference with other pharmaceutical companies and can discuss about the needs of different types of drugs or medicines. With this feature enabled, many users can get information about the medicines that they want instead of buying any wrong medicines (Heredia, Greer IV, Crowe, 2014). The users can also read journals about some of the medicines and can get to know their benefits and side effects that they may face upon using these medicines. With this feature, the company can also held a conference with professional organizations and company should be careful to provide appropriate professional journals so that it becomes easy for the users to get all the relevant information that the user wants before getting the medicines (Hoff et al., 2017). Also this would help the company to know better what me dicines are needed and which are frequently used by the users. Any additional sources of information that would prove helpful to users Additional sources for information are always good as many sources of information gives a clear idea about the company. There are many sources from where information can be available like the media, newspaper or even advertisements (Tomcal, Stiffler Barkan, 2013). Having these various sources of information can be very much helpful to the users as they can know much more about the company and can interact well with the company officials. With these authentic sources, they can be safe from any types of fraudulent cases (Huang Patel, 2016). With these sources, the users can stay updated with the types of information that is being provided and also by this; the users can guide themselves to get the correct medicines that they want. There are new ways in which users can get to know about the about the company like operators sending messages to the users or users receive mails from other sources. Significance of the business intelligence needed by the proposed corporate knowledge Web portal for better decision making With the launch of proposed web portal, business intelligence is very much required as with these, better smart decisions can be made which can prove to be very much fruitful for the company in future. With this business intelligence, companies can get to know what their users wants and what they are searching for in their web portal (Peterson Kulkarni, 2016). Smart decisions can also help the company to analyze their customers decision and also help them in analyzing the market by which they can make any necessary arrangements. Business intelligence is also a vital part for making any business decisions as every company wants to make profit without compromising the needs of the users (Kastner Matthies, 2014). These decisions will help them to know their customers up close and also this can help them to get to know the market in a more efficient manner and by this, they can improve their web portals features and can add new things that the customer wants and which would make them s tand apart from the rest so that users visit their web portal instead of others (Kelley et al., 2015). With the inclusion of new features, the web portal would be more reliable for the users to use and also this would help the company to attract more and more customers to their database. Proposed corporate knowledge Web portal play in developing stronger stakeholder relationships where organizational structures The proposed web portal will help in developing stronger stakeholder relationships as with this, many people will get connected to each other and they can share their views, information and even the ideas with other persons and can even transfer these to the higher officials and this information could help in the company to grow much big. With the proposed web portal, many different people will be able to connect with the application like the end users, the doctors and even the clinic personnel who can help the customers to get know more about the medicines and can guide them which medicine can be appropriate for the users and which medicine they should take for any particular ailment (Kim et al., 2015). This portal can help users to connect with other users so that they can discuss about the same problem that they are facing and can help each other with the underlying problem. This can also help in establishing a good relationship with the government and by this they can garn huge p opularity among the users (Koscielny et al., 2014). There is another stakeholder and that are the sources where the company will give their information so that others can get to know more about the company. Appropriate strategies to develop and acquire the proposed corporate knowledge Web portal to create new efficiencies There can be a numerous ways in which the company can implement this web portal to create new efficiencies like making the web portal much responsive and making its bandwidth much larger so that even if many users connect to this at a time, the web portal still goes on working fine and users can continue with their work (Vasista AlSudairi, 2013). The system should be made secure from any kind of external threats and also the database should be safeguard and the access should be limited to the admin only (Li et al., 2015). Other external researchers should be hired so that they can find any flaws within the system and if found, they need to be corrected as soon as possible. For the proposed web portal to go live, it should be tested regularly and updates should be installed whenever any available. The web portal should be funded properly so that it can be managed on a regular basis. For successful implementation of the web portal, the company should know well about their goals and sh ould be able to identify their audience who will be using these websites (Lin et al., 2013). The company should also be aware of the risks that they might face in the future while using this web portal and should keep a preventive measure so that they can counterpart any problem that they face. Alternatives for securing the proposed corporate knowledge Web portals resources with the support of both human and technological safeguards Safeguarding the information is very much important as here every users data is present that they use while working on the web portal and if any of the information gets missing, it would cause a huge problem on the user side. To protect this information, the access to database should be limited to the admin only and not to others and the admin should keep a close watch on these databases to see if anyone is trying to access these without proper authentication (Monacell Carbone, 2014). The web portal should be kept password protected and all the information should be encrypted and locked away from the usual server so that one cannot get access to this information. The admin should also keep a close watch over the network and should be set up an Intrusion Detection System by which they can know if anyone is trying to sniff in through the networks (Viswanathan et al., 2014). Web Portal should be hack proof also so that the system cannot get hacked easily and the experts should try to m ake regular updates to the system and check for any kind of loopholes or vulnerabilities so that it cannot be exploited by the hackers (Nam, 2016). For the database part, a backup should be kept all the time so that even if the original one gets corrupted for some reason, the backup can be installed and the systems can run again without any problem. There are many disasters that can happen like the database of files getting corrupted or stolen or the system catching fire due to overheating. All these can be managed with some simple precautions like keeping a backup all the time or making all the files encrypted and the key should be available to the admin only and also to prevent fire from burning all the system, the area should be air conditioned all the time so that the systems remain cools. The problem does not lie with some technical fault only rather users can also create some problem like selling these credentials to other companies or some third party is using someones accoun t to gain all the knowledge. In order to avoid all these, all the users should sign confidentiality agreement so that they do not snitch upon the company (Nambisan, 2017). Conclusion From the above report it can be concluded that web portal is very much useful for the company as in this many important information are stored and with this, views and opinions can also be shared with the higher officials too. With the help of this web portal, many users can get access to various features like choosing from different medicines also they can interact with various doctors to get the proper aid for their ailment. With the web portal, companies can set up conference with various organizations which will help in strengthening the relationship among organizations. This also helps in setting up good relationship with various stakeholders like the users, doctors, clinics, organizations and many more as all are connected with the same platform so that they can share their different views and opinions within themselves and this would help in making the relationship much stronger. Along with this, there are few problems that the company needs to check upon like keeping a backup for the database and also should keep a IDS over the network so that they can know who is sniffing over the network and should take preventive measures according to them. 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